Construction Administration for Architects
Reduce RFIs by 40-60% Through CA [Construction admin]
We are experts in construction document reviews and create CA workflow systems. Our primary goal is to minimize RFIs (Requests for Information). We support architects before and during the Construction Administration (CA) phase — helping prevent issues, save time, and deliver smoother projects while establishing strong communication among owners, consultants, and contractors
Free Guide for Architecture Firms
7 Construction Administration Mistakes Architecture Firms Make
(and How to Fix Them)
THE PROBLEM
Why Construction Administration becomes chaotic?
Most architecture firms are highly skilled at design—but the Construction Administration phase often lacks a structured system.
Construction Administration without a strong QA/QC process often leads to an increase in RFIs, rework, and coordination issues. As problems arise, more people become involved in resolving them, creating additional costs that were never included in the project budget
Common challenges include:
Projects receive a high number of RFIs when the construction documents do not provide enough clarity for contractors
RFIs piling up without clear tracking
Submittals taking too long to review
Inconsistent site observation reports
Poor coordination with contractors and consultants
Change orders creating confusion
Disorganized project closeout
When CA processes are not clearly defined, the result is stress, lost time, and unnecessary project risk.
THE SOLUTION
Construction Administration Systems Audit
A focused two-week process designed to help architecture firms build a clear and repeatable CA workflow.
During the audit we will:
Review your current Construction Administration process
QA/QC from our team
Improve how RFIs and submittals are tracked and orginized
Establish clear field reporting structure
Strengthen coordination with contractors and consultants
Define a practical CA workflow tailored to your firm
At the end of the process, your team receives a clear roadmap to run Construction Administration more efficiently.
Testimonials
"Your team helped coordinate my home project with the contractor from start to finish. The entire process was smooth, organized, and gave me complete peace of mind. I always felt informed and confident that everything was being handled properly.
I highly recommend your services"
Paul Orsenigo - Home Owner
‘“I highly recommend Jessica. She is detail-oriented, proactive, and always willing to go the extra mile to support her team and projects. Her experience in project coordination and construction administration makes her a valuable asset to any team”
Manuel Alvarino - Licensed Architect
“Jessica was very accommodating for the job being as difficult as it was. Her leader skills helped us push the job by getting us answers as soon as possible. You were a personable PC, she would take our phone calls come to the job sites, discuss things with us which this is a quality you do not find in architects anymore and lastly, you are a awesome person - Means a lot to a GC”
Tyler Ochs-Superintendent 23 years of experience
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RESULTS
What architecture firms gain
After implementing structured CA systems, firms typically experience:
Minimize 40-60% of RFIs
Control budget in CA Phase
Minimize Team members during CA phase
Faster response times to RFIs
Better organization of submittals and documentation
Clearer communication with contractors
Consistent field reporting
Reduced project stress for the team
Greater confidence during the CA phase
Our Founder
Jessica Villarreal earned her Master’s Degree in Architecture in Costa Rica in 2010. Shortly after graduating, she moved to the United States to continue developing her professional career in architecture.
Since then, Jessica has gained 10 years of experience working with architectural firms in US and collaborating with building departments, including work with Arlington County’s building inspection team, which strengthened her understanding of construction processes, permitting, and code compliance.
Jessica brings an international architectural background, practical project experience, and a strong commitment to professional growth within the architecture and construction industry.
